Annual Meeting 19th May 2025 Agenda
INGHAM PARISH COUNCIL
The Annual Meeting of Ingham Parish Council will take place in Ingham & Cammeringham Village Hall on Monday 19th May 2025 from 7.30pm
AGENDA
1.Election of Chairman
2.To receive the Chairman’s Declaration of Acceptance of Office
3. Election of Vice Chairman
4. To receive the Vice Chairman’s Declaration of Acceptance of Officer
5. To receive Councillors’ Declaration of acceptance forms
6. Apologies for absence
7. Declarations of interest from members in accordance with the Local Government Act (members may
make declarations of interest and dispensations at this point but may also make them at any time during the course
of the meeting)
8. Village Caretaker’s report
9. Appointments of: Safety Officer, P3 Liaison Officer, Remembrance Group Working Party Rep
Ingham & Cammeringham Village Hall Rep, Ingham Practice Patients Group Rep, Councillor responsible for
GDPR, Neighbourhood Plan Steering Group members, Village Venture representative
10. Notes of the Meeting of Ingham Parish Council held on the 28th April 2025 to be approved as
the Minutes
11. Appointment of Internal Auditor/Independent Examiner
12. Approve Standing Orders and Financial Regulations
13. Approve Complaints procedure
14. Approve the Publication Scheme
15. Approve the procedure for handling requests under the Freedom of Information Act 2000
16. Approve Employment Policies and Disciplinary and Grievance Policy Procedure
17. Approve all other policies
18. Review and appointment to committees
19. Review inventory of land and assets
20. Adopt the section 137 limit 25/26 and review use in 24/25
21. Police statistics
22. Clerk’s report on matters outstanding
23. P3 Liaison Officer’s report
24. Items raised by Councillors for future agenda
25. County Council Issues
26. District Council issues
27. Data Protection Fee Decision to renew
28. Confirmation of insurance cover and Annual Insurance Renewal Review and decision on insurance provider
29. Internal Audit Report Review of report
30. Meeting dates 2025/26 Agree dates for forthcoming period
31. Financial report including resolution to make payments to: Mr G. Monks (Salary April 2025); Mr. M.
Couzens (Salary April 2025); M. Couzens (reimbursement) £8.55, G. Monks (reimbursement
laminating pouches) £3.49, Green Grass Contracting (Grass cut) £487.49, Nicholsons (Profession fees) £33, Information Commissioner (Data Protection fee) £52
32. External Audit Consideration of exemption
33. Approval of The Annual Governance Statement
34. Consideration of Accounting statements
35. Approval of the Accounting Statements
36. Chairman to sign and date the Accounting Statements
37. Planning Matters to be Reported and Considered: None
38. Risk Assessment report Clerk to present report
39. Neighbourhood Planning Update
40. Multi Use Games Area Update
41. Play Area surface repair Update
42. Ingham Village Hall Committee Application for grant aid
43. Correspondence received
44. Date of next Parish Council Meeting
GMonks 14/5/25