9th May 2022 Annual Parish Council Meeting Agenda
INGHAM PARISH COUNCIL
The Annual Meeting of Ingham Parish Council will take place in Ingham & Cammeringham Village Hall on Monday 9th May 2022 from 7.00pm
AGENDA
1 Election of Chairman
2 To receive the Chairman’s Declaration of Acceptance of Office
3 Apologies for absence
4 Declarations of interest from members in accordance with the Local Government Act (members may
make declarations of interest and dispensations at this point but may also make them at any time during the course
of the meeting)
5 Election of Vice Chairman
6 To receive the Vice Chairman’s Declaration of Acceptance of Officer
7 Village Caretaker’s report
Appointments of: Safety Officer, P3 Liaison Officer, Tennis Court Liaison Officer, Ingham &
Cammeringham Village Hall Rep, Ingham Practice Patients Group Rep, Councillor responsible for GDPR,
Neighbourhood Plan Steering Group members, Village Venture representative
8 Notes of the Meeting of Ingham Parish Council held on the 14th March 2022 to be approved as
the Minutes
9 Appointment of Internal Auditor/Independent Examiner
10 Adoption of Standing Orders and Financial Regulations
11 Approve Complaints procedure
12 Approve the Publication Scheme
13 Approve the procedure for handling requests under the Freedom of Information Act 2000
14 Approve the Equal Opportunity Policy
15 Approve Disciplinary and Grievance Policy Procedure
16 Approve the Data Protection Policy
17 Adopt the section 137 limit 22/23
18 Code of Conduct Decision whether to adopt WLDC code of conduct
19 Police report Update from PCSO Julie McFaul
20 Clerk’s report on matters outstanding
21 P3 Liaison Officer’s report
22 Items raised by Councillors for future agenda
23 County Council Issues
24 District Council issues
25 Data Protection Fee Decision whether to renew
26 Annual Insurance Renewal Review and decision to renew insurance
27 Internal Audit Report Review of report and approval of payment
28 Meeting dates 2022/23 Agree dates
29 Financial report including resolution to make payments to: Mr G. Monks (Salary April 2022); Mr. M. Couzens (Salary April 2022); G.Monks (mileage) £34.20 ; Annual Insurance (BHIB Ltd) £689.12; Green Grass Contracting (Grass cut 1/4 & 21/4 ) £748.80, Bridget Solly (Internal audit) £30, G Monks (reimbursement planning/ postage & HMRC) £33.32, M. Nicholson (Reimbursement pens) £9.87, Groundwork UK R/C 291558 (End of grant refund) £2,200, Village Venture (Print costs) £220
30 HSBC signatories Decision whether Clerk should be a signatory
31 External Audit Consideration of exemption
32 Approval of The Annual Governance Statement
33 Consideration of Accounting statements
34 Approval of the Accounting Statements
35 Chairman to sign and date the Accounting Statements
36 Planning Matters to be Reported and Considered: 144727, Ingham Play Park, The Green, Ingham, Lincoln
LN1 2XT - install replacement play equipment; 144775, High Cliff Farm The Cliff Ingham Lincoln LN1 2YQ,
change of use of part of agricultural building to B8 (storage and distribution)
37 Risk Assessment report Clerk to present report
38 Neighbourhood Planning Update and decision to reapply for funding from Locality
39 Platinum Jubilee Update and agreement to fund the event
40 Speed data Review the latest data
41 Little Acorns summer fair Decision whether to allow use of the Green and car park
42 Recreation area project and Tennis Court Update and consider noticeboard option
43 Correspondence received
44 Date of next Parish Council Meeting
GMonks Gavin Monks, Clerk to the Council, Bramley House, Church Street, Glentworth, DN215DG (01427668936)