15th May 2023 Annual Parish Council Agenda

 

INGHAM  PARISH COUNCIL

The Annual Meeting of Ingham Parish Council will take place in Ingham & Cammeringham Village Hall on Monday 15th May 2023 from 7.30pm

AGENDA

1             Election of Chairman

2             To receive the Chairman’s Declaration of Acceptance of Office

3             Election of Vice Chairman

4             To receive the Vice Chairman’s Declaration of Acceptance of Officer

5             To receive Councillors’ Declaration of acceptance forms

6             Apologies for absence

7             Declarations of interest from members in accordance with the Local Government Act (members may

make declarations of interest and dispensations at this point but may also make them at any time during the course

of the meeting)

8             Village Caretaker’s report

9             Appointments of: Safety Officer, P3 Liaison Officer,          Remembrance Group Working Party Rep                             

Ingham & Cammeringham Village Hall Rep, Ingham Practice Patients Group Rep, Councillor responsible for

GDPR,  Neighbourhood Plan Steering Group members, Village Venture representative

10           Notes of the Meeting of Ingham Parish Council held on the 24th April 2023 to be approved as

the Minutes

11           Appointment of Internal Auditor/Independent Examiner

12           Adoption of Standing Orders and Financial Regulations

13           Approve Complaints procedure

14           Approve the Publication Scheme

15           Approve the procedure for handling requests under the Freedom of Information Act 2000

16           Approve the Equal Opportunity Policy

17           Approve Disciplinary and Grievance Policy Procedure

18           Approve the Data Protection Policy

19           Adopt the section 137 limit 23/24

20           Police report Update from PCSO Julie McFaul

21           Clerk’s report on matters outstanding

22           P3 Liaison Officer’s report

23           Items raised by Councillors for future agenda

24           County Council Issues

25           District Council issues

26           Data Protection Fee Decision to renew

27           Annual Insurance Renewal Review and decision of insurance provider

28           Internal Audit Report Review of report and approval of payment

29           Meeting dates 2023/24 Agree dates for forthcoming period

30           Financial report including resolution to make payments to: Mr G. Monks (Salary April 2023); Mr. M.

Couzens (Salary April 2023); G.Monks (mileage) £34.20, G. Monks (reimbursement pink spray, road signs, tarmac)

£60.56, B. Solly (Internal Audit Fee) £40, Information Commissioner (Data Protection Fee) £40, S.

Jacklin (reimbursement Coronation bunting) £41.93 s137

31           Year End Accounts Review of performance 22/23

32           External Audit Consideration of exemption

33           Approval of The Annual Governance Statement

34           Consideration of Accounting statements

35           Approval of the Accounting Statements

36           Chairman to sign and date the Accounting Statements

37           Planning Matters to be Reported and Considered: 146268, Highcliff The Cliff Ingham Lincoln LN1 2YQ,

change of use of part of agricultural building to B8 (storage and distribution) – ratify comment

38           Risk Assessment report Clerk to present report

39           Neighbourhood Planning Update and decision to reapply for funding from Locality

40           Multi Use Games Area Review the draft questionnaire

41           PCSO reduction Review of the proposed reduction

42           Solar proposals Decision whether to support the joint statement

43           The Book Exchange Review use and upkeep

44           Commemorative Tree Consider whether a tree should be purchased for the King’s Coronation

45           Correspondence received

46           Date of next Parish Council Meeting

GMonks               10/5/23