15th May 2023 Annual Parish Council Agenda
INGHAM PARISH COUNCIL
The Annual Meeting of Ingham Parish Council will take place in Ingham & Cammeringham Village Hall on Monday 15th May 2023 from 7.30pm
AGENDA
1 Election of Chairman
2 To receive the Chairman’s Declaration of Acceptance of Office
3 Election of Vice Chairman
4 To receive the Vice Chairman’s Declaration of Acceptance of Officer
5 To receive Councillors’ Declaration of acceptance forms
6 Apologies for absence
7 Declarations of interest from members in accordance with the Local Government Act (members may
make declarations of interest and dispensations at this point but may also make them at any time during the course
of the meeting)
8 Village Caretaker’s report
9 Appointments of: Safety Officer, P3 Liaison Officer, Remembrance Group Working Party Rep
Ingham & Cammeringham Village Hall Rep, Ingham Practice Patients Group Rep, Councillor responsible for
GDPR, Neighbourhood Plan Steering Group members, Village Venture representative
10 Notes of the Meeting of Ingham Parish Council held on the 24th April 2023 to be approved as
the Minutes
11 Appointment of Internal Auditor/Independent Examiner
12 Adoption of Standing Orders and Financial Regulations
13 Approve Complaints procedure
14 Approve the Publication Scheme
15 Approve the procedure for handling requests under the Freedom of Information Act 2000
16 Approve the Equal Opportunity Policy
17 Approve Disciplinary and Grievance Policy Procedure
18 Approve the Data Protection Policy
19 Adopt the section 137 limit 23/24
20 Police report Update from PCSO Julie McFaul
21 Clerk’s report on matters outstanding
22 P3 Liaison Officer’s report
23 Items raised by Councillors for future agenda
24 County Council Issues
25 District Council issues
26 Data Protection Fee Decision to renew
27 Annual Insurance Renewal Review and decision of insurance provider
28 Internal Audit Report Review of report and approval of payment
29 Meeting dates 2023/24 Agree dates for forthcoming period
30 Financial report including resolution to make payments to: Mr G. Monks (Salary April 2023); Mr. M.
Couzens (Salary April 2023); G.Monks (mileage) £34.20, G. Monks (reimbursement pink spray, road signs, tarmac)
£60.56, B. Solly (Internal Audit Fee) £40, Information Commissioner (Data Protection Fee) £40, S.
Jacklin (reimbursement Coronation bunting) £41.93 s137
31 Year End Accounts Review of performance 22/23
32 External Audit Consideration of exemption
33 Approval of The Annual Governance Statement
34 Consideration of Accounting statements
35 Approval of the Accounting Statements
36 Chairman to sign and date the Accounting Statements
37 Planning Matters to be Reported and Considered: 146268, Highcliff The Cliff Ingham Lincoln LN1 2YQ,
change of use of part of agricultural building to B8 (storage and distribution) – ratify comment
38 Risk Assessment report Clerk to present report
39 Neighbourhood Planning Update and decision to reapply for funding from Locality
40 Multi Use Games Area Review the draft questionnaire
41 PCSO reduction Review of the proposed reduction
42 Solar proposals Decision whether to support the joint statement
43 The Book Exchange Review use and upkeep
44 Commemorative Tree Consider whether a tree should be purchased for the King’s Coronation
45 Correspondence received
46 Date of next Parish Council Meeting
GMonks 10/5/23