DRAFT 14th December 2020 Minutes
INGHAM PARISH COUNCIL
Minutes of the Meeting of Ingham Parish Council (via TEAMS)
Date: Monday 14th December 2020
Venue: Microsoft Teams
Attendance: Councillors: M. Nicholson (Chairman), N. Brown (Vice Chairman), R. Graham, B.Buck, R.Woods and G. Stonham. Also attending: G. Monks (Clerk), M. Couzens (Village Caretaker), District Councillor R. Patterson and 2 members of the public.
Public Session
The Director of Chave Planning addressed Councillors to convey her concerns over the accuracy of some of the detail in the AECOM sites assessment report and that she would like to attend the next meeting of the Neighbourhood Plan Committee.
497/December 2020 Apologies for Absence
Apologies received and accepted from Councillors M.Dickinson and S.Harris. Also, PCSO McFaul, County Councillor Butroid.
498/December 2020 Consideration of public session matters
The Clerk will invite Chave Planning to the next Neighbourhood Plan meeting.
499/December 2020 Declarations of interest from members in accordance with the Local Government Act (members may make declarations of interest and dispensations at this point but may also make them at any time during the course of the meeting)
500/December 2020 Village Caretaker’s report
The Village Caretaker has completed litter picks and checked grit levels. He reported he had seen a member of the public with their dog in the play park and when confronted he had been verbally abused. The Clerk noted that there is a dog exclusion order for the play park and people can be prosecuted if this is breached. The Caretaker helped to put lights on the village Christmas tree and has cleared cans and bottles left around the play park pavillion and field.
501/December 2020 Notes of the Meeting of Ingham Parish Council held on the 9th November 2020 to be approved as the Minutes
Councillors RESOLVED unanimously to approve the Minutes of the meeting on 9th November 2020.
502/December 2020 Police Report
The PCSO sent apologies.
503/December 2020 Clerk’s report on matters outstanding
The Clerk reported that the post box stump on Lincoln Road has not yet been removed. Lincoln Road development— the transfer of open space continues. A tree survey of trees on The Green, pond site and West End has been delayed due to COVID restrictions. It is hoped the results will be received soon. Play area lease - Chattertons have drafted the changes. Long Lane classification – Councillor Harris is pursuing this. Faster Broadband – Councillor Harris is looking into this and the offer from Quantum Fibre. Dead Tree on The Green – the tree has been removed. Speed Indicator Device – the new sign has been received and the Caretaker has agreed to erect this. Dog Bin Long Lane – The new bin has been installed in its new location by WLDC. Car Parking, High Street – the Clerk is awaiting a date for a site meeting with Highways. The road across The Green from West End is very uneven - The Clerk will ask Highways to advise on action. The Clerk reported that the old Parish Council website had now been turned off and redirected to the new site. The Clerk noted the new Nextdoor app which gives parishioners useful local information about police incidents and village activities.
504/December 2020 P3 Liaison Officers report
Councillor Buck reported footpaths are all walkable.
505/December 2020 Items raised by Councillors for future agenda items
Councillor Nicholson said that a Christmas Tree lighting ceremony (socially distanced and with six people) had been recorded by a parishioner and posted on social media.
506/December 2020 Countv Council Issues
There was no report.
507/December 2020 District Council issues
District Councillor Patterson said that the Central Lincolnshire Local Plan was unlikely to allocate further dwellings to Ingham. There was discussion about capacity of William Farr school for Ingham children. Councillor Patterson will draft a letter to the County Council to raise these concerns and copy the Clerk.
508/December 2020 Dog Bin, Long Lane
Councillors RESOLVED unanimously to ratify the decision to purchase a dog bin for Long Lane at a cost of £150 ex VAT.
509/December 2020 Financial report including resolution to make payments to:
Councillors RESOLVED unanimously to transfer £5000 from HSBC to Scottish Widows savings account.
Cheque Number Payee Amount
1695 G.Monks (salary November 2020)
1696 M. Couzens (salary November 2020)
1697 Royal British Legion (Wreaths) expenditure under LGA 1972 s137 free resource £35
1698 West Lindsey District Council (Dog Bin) £180
1699 Green Grass Contracting (Hedge cut) £234
1700 Stocksigns Ltd (Speed sign) £3,302.20
1701 AtoZ supplies (Waffle Blocks) £119.99
1702 M. Nicholson (reimbursement Christmas Tree lights) £99.98
1703 W&AC Rose (Farms)Ltd (Christmas Tree) £216
1704 Scottish Widows General Account (Transfer of donation from HSBC) £5,000
Councillors RESOLVED unanimously to pay cheques 1695 to 1704.
510/December 2020 Consideration of budgetary items 2021/22
Councillors discussed possible budgetary considerations.
511/December 2020 Planning Matters to be Reported and Considered
Planning Application: 141968, The Hawthorns Grange Lane Ingham Lincoln LN1 2YD, conversion of existing garage with new access link extension and double garage. Councillors agreed to return a comment of surface water should not drain into the foul sewer.
512/December 2020 Risk Assessment Play Area
The Clerk presented the report showing that the play equipment is operationally safe to use and defibrillators are emergency ready. The Caretaker noted that it was muddy in front of and inside the pavilion. This will be monitored.
513/December 2020 Neighbourhood Plan
Councillor Nicholson updated Councillors with progress made. The Clerk said that responses had been received from consultees about the AECOM sites assessments.
514/December 2020 COVID-19
There will be no change to the measures already being undertaken. The Tennis Court is open.
515/December 2020 Village Hall update
There was nothing reported.
516/December 2020 Recreation Area Project
The Clerk said that he and Councillor Stonham had met Kompan and asked for ideas that would provide equipment for toddlers to teenagers and disabled use using the current footprint of the play park. A draft questionnaire produced by Councillor Stonham was discussed and this will be circulated to parishioners in the new year once finalised.
517/December 2020 Citizens Advice Bureau
Councillors RESOLVED unanimously to donate £50 to Citizens Advice Bureau.
518/December 2020 Highways Parish Agreement Scheme
Councillors RESOLVED unanimously to register for the Highways Parish Agreement Scheme for 2021/22.
519/December 2020 Easement for the Dyke
Councillors RESOLVED unanimously to appoint Chattertons to act on behalf of the Parish Council in the agreement of easement of the dyke adjacent to the play park, to allow for it to be piped and new footpath created. The Clerk was asked to check who would be responsible for the upkeep of the pipe once installed before final approval is given.
520/December 2020 Highways Issues
The Clerk listed Highways issues in the village. Councillors will assess these on a walkaround over the Christmas period. The Clerk has scheduled a meeting with Lincolnshire Road Safety Partnership to discuss the recent incidents and near misses at the junction of Lincoln Road and Stow Lane.
521/December 2020 Correspondence Received
All correspondence was discussed as part of agenda items.
522/December 2020 Date of the next Parish Council meeting
The next Ingham Parish Council meeting will be on held on 11th January 2021.
End 20.33
523/ December 2020 Proposal to move to closed session, in accordance with the Public Bodies (admissions to meetings) Act 1960, that in view of the confidential nature of the business to be transacted, it is advisable in the public interest that the press and public be temporarily excluded and they are therefore instructed to withdraw from the meeting for the following items of business.
Councillors RESOLVED unanimously to move to closed session.
Meeting End 20.37