Minutes 30/4/19
Date: 30th April 2019 Venue: Christine’s House
Start: 7.30pm
Attendees: Christine Walker, Keith Wagstaff, Gavin Monks, Maggie Warren, Gill Stonham, Gavin Monks & Janet Clark
Apologies: Mark Nicholson, Nick Brown, Kathryn Jones,
Funding Application
There was discussion about the current position. The Clerk noted that the funding window has not yet opened but a draft application has been completed and reviewed by Janet in preparation. Janet said it should be quick once the application is submitted.
There was discussion about the level of costs relating to print costs and advertising events that should be accounted for in the application. The Clerk will evenly distribute these costs across the remaining funds left once Openplan/ Comm Lincs are accounted for in the grant application (approx. £450).
Action: The Clerk will also check with Openplan if they will cover costs of printing for regulation 14 and check with Nev Brown, WLDC, if they will cover the final print costs of the plan.
Questionnaire
The next step is to prepare the questionnaire for distribution once funding is in place. This will be in both a paper and electronic format using Survey Monkey. The paper version will be sent to every household in Ingham so a resident has the possibility to either complete in paper or be directed to the survey monkey site. Community Lincs will assist with the analysis of the results.
The Clerk noted that the questionnaire was an opportunity to gain valuable support for play park improvement funding applications if a question can be included about the need for a play park.
Action: The Clerk will draft the question and circulate to the steering committee members and Janet.
Action: The Steering Committee will review the draft questionnaire produced by Janet and circulate comments amongst the Steering Committee. The Clerk will feed back agreed comments to Janet. Committee members should also consider the introduction to the questionnaire and the inclusion of pictures and a logo.
Once comments are received by Janet she will update the questionnaire to reflect them and upload a new copy to Google Drive.
Promotion
Action: Promotion of the Neighbourhood Plan should continue in Village Venture, raising awareness that a questionnaire will be circulated soon.
Action: The Clerk will contact the organisers of the Summer Fayre to arrange for a Neighbourhood Plan stall (inside) so there can be promotion at this event. Janet will book out the use of NP boards that Keith and Christine will pick upon 13th June. Literature should also be obtained from WLDC to be available on the day.
End 20.45